The two pricing models
Subscription (SaaS): a monthly or yearly fee, usually cloud-hosted, with updates included. One-time licence: a large upfront payment, often plus annual maintenance. Most modern clinics prefer subscription for lower risk and no big capital outlay.
Typical ranges (2026)
- Small OPD clinic: roughly ₹1,500–₹3,000 / month for core modules.
- Multi-specialty / advanced clinic: ₹2,500–₹5,000 / month.
- Hospital with IPD: ₹4,000–₹10,000+ / month depending on beds & modules.
Hidden costs to watch for
- Per-user charges that balloon as your team grows.
- Annual maintenance (AMC) of 15–20% on one-time licences.
- Per-bed charges on hospital plans.
- Migration / setup fees and paid "add-ons" for basics like WhatsApp.
- Long lock-in contracts (1–3 years) that trap you if it doesn’t work out.
What fair pricing looks like
A fair 2026 plan is month-to-month (no forced lock-in), with no per-user inflation, transparent module pricing, and migration help included. That’s the model we built VixitAi on — see exact numbers on the pricing page.
How to compare quotes
Always compare the total cost of ownership over 2–3 years, not the headline price: subscription + per-user + AMC + migration + add-ons. A "cheap" licence with 18% AMC and per-user fees often costs more than a slightly higher all-inclusive subscription.
If you’re running a hospital, our hospital management page shows what’s included at each tier.
See VixitAi HMS Pricing →